Executive Personal Assistant

Executive Personal Assistant Mayor’s Team (GMCA)
Contract: Permanent
Hours: Full time (36.25 hours)
Location: GMCA, Tootal Building, 54 Oxford Road, Manchester

Be Part of Something Bigger

Greater Manchester is a place that gets things done. From industrial innovation to social progress, our region has always led the way. Through devolution, we are empowered to make local decisions that improve livesworking with partners across transport, health, social care and local government to deliver for our 2.9 million residents.

The GMCA Business Support Teams play a vital role in this mission, working behind the scenes to support the Mayor, Deputy Mayor, Group Chief Executive and wider leadership. If you want your work to have real impact across our cityregion, this is an opportunity to be part of something meaningful.

The Role

As an Executive Personal Assistant within the Mayor’s Team, you will provide highquality executive support to a complex, highprofile portfolio. You will handle sensitive information, anticipate needs, and build trusted working relationships with senior leaders and partners across Greater Manchester and beyond.

What You’ll Do

• Manage complex, computerised diaries and coordinate meetings, briefings, and highlevel engagements.
• Oversee inboxes and filing/cataloguing systems, ensuring information is organised and actioned in a timely way.
• Create and maintain shared documents and collaborative workspaces (Microsoft 365).
• Carry out desktop research and prepare concise notes, briefing materials and supporting documents.
• Produce agendas, attend meetings, and provide accurate notes and minutes.
• Compile and present management information from IT systems.
• Work effectively to competing deadlines, supporting colleagues across the Business Support Team.
• Build strong relationships with a wide range of internal and external partnersincluding Local Authorities, Politicians, Regeneration Partnerships, GMP, Government Departments, Universities, privatesector organisations, and the voluntary and community sector.
• Demonstrate flexibility, professionalism and discretion in a fastpaced, politically sensitive environment.

About You

You take a professional, customerfocused approach and pride yourself on enabling senior leaders to deliver at pace. You can demonstrate:

• Significant PA/EA and seniorlevel administration experience, including inbox and diary management.
• Strong organisational skills, attention to detail and the ability to manage multiple priorities calmly and confidentially.
• Proficiency in Microsoft 365, including shared documents and collaborative workspaces.
• Experience compiling and presenting management information from digital systems.
• Strong teamwork skills and a proven ability to work to deadlines.
• Political awareness and experience working within a political or publicsector environment.
• The ability to build effective relationships with diverse partners, from senior officials and elected members to community and external stakeholders.
• The willingness to work flexibly and reactively, including occasional evenings and weekends when required.

About us:

As an employer, the Greater Manchester Combined Authority (GMCA) is made up of a number of key Greater Manchester strategic functions and service providers including; Greater Manchester Fire and Rescue Service (GMFRS); Waste and Resources; Environment; Work and Skills; Research; Public Sector Reform; Police, Crime and Criminal Justice; Homelessness; the Greater Manchester Ageing Hub and the Commissioning Hub.

We value the diversity of our employees, and aim to recruit a workforce which reflects our diverse communities across Greater Manchester. We encourage applications from all suitably qualified individuals, irrespective of people's age, disability, Trans status and Non-binary identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation. We have guidance in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.

To find out more about working for us please click here: https://www.greatermanchester-ca.gov.uk/

Our offer:

In return for your hard work, we offer our employees a competitive package as part of our offer that you can find out more about here:

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