Personal Assistant
Business & Corporate Services
Administration
Oldham Council
Policy, Performance & Corporate Leadership / Executive Support
Ref: G4/OL-91779
Contract Type: Permanent
Salary: Grade 4 - £26,421 – £28,770 p.a.
Hours: 36 hours, 40 mins per week
Based: Civic Centre, West Street, Oldham, OL1 1UT
Closing date: Sunday 5th May 2024
Shortlisting & Interview Dates: w/c 13th May 2024
Job Description and Person Specification.doc
Role overview
We currently have an exciting opportunity for a Personal Assistant to join Oldham Council. If successful you will provide a proactive and comprehensive Executive Support Service to the Senior Management Team across the organisation.
Key responsibilities
The role is all encompassing with lots of variety dependent on the needs of the business and Directors at any given time. You will be responsible for a range of administrative tasks including time/diary management, email management, organising documents & correspondence, responding to urgent requests & enquiries from a range of sources including Councillors and the public, organising meetings and events with a range of partners and organisations. You will be responsible for co-ordinating tasks and ensuring actions are completed. As a Personal Assistant you will ensure consistent high standards of service delivery and proactively review and suggest new ways of working to bring about improvements and efficiencies.
Key Requirements
To succeed in this role you will need as a minimum:
- Experience of providing secretarial/PA support to a Senior Manager/Director or similar role within an organisation and you will be entirely confident using technology. Above all, going the extra mile to deliver an impeccable level of service will be second nature to you.
- Outstanding communication skills (written and oral), ability to work to competing and tight deadlines and an insatiable appetite for work planning, prioritising and highly developed organisation.
- Experience of working within a team. You must be able to work at pace with attention to detail, with the ability to multi-task and switch between a number of conflicting priorities. You will be able to work on your own initiative as well as playing a critical role in an important team. You will be a loyal individual who upholds a high level of confidentiality.
If you have the experience and skills outlined, we would welcome your application. For any further queries, please contact: Suzanne Hesling or Sarah Southern via email Suzanne.hesling@oldham.gov.uk or sarah.southern@oldham.gov.uk
Oldham Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
If you would like support with this application, an interview or interested in looking at any courses that could help with this position please get in touch with Get Oldham Working - Get Oldham Working registration form - Oldham Council
NB. - Any candidate that meets the criteria of our Guaranteed Assessment Scheme and meets the essential criteria of the role, will be guaranteed the first stage of assessment (whether that is an interview or another assessment, as appropriate).
Our Guaranteed Assessment Scheme supports candidates with disabilities, carers, those who are aged 24 or under and have previously been in or currently in care, and those whose last long term substantive employer was the Armed Forces.
Diversity and Inclusion
At Oldham Council, we are committed to creating a fair and inclusive workplace that is as diverse as the communities we serve. We aim to develop a culture of respect, where differences are recognised regardless of background. We aim to be an employer of choice by engaging in fair and open recruitment processes and Applications are encouraged from all communities across the borough to create a workforce that represents the diversity of our population.
About Us
Oldham is committed to developing a Co-operative future; one where citizens, partners and staff work together to improve the borough. Anyone joining the council is coming into an ambitious organisation with big plans. We are working hard to build a brighter future for our borough and we need people from a wide range of backgrounds to continue delivering the best for our communities.
The Council has a clear set of Values and Behaviours, our Values outline how we do business and we share these borough wide with our residents, partners and businesses. Internally we have translated these values into five cooperative behaviours which outline the priority areas of focus for all staff at all levels. You can view the Values and Behaviours on our Greater. Jobs pages Working for Oldham
For details of how we use your data please see our Privacy Notice
Please note that should a vacancy that has been released for internal or external recruitment be deemed suitable for an at risk employee, it can be pulled back at any point up to the post being formally offered to an external candidate or an internal candidate that is not at risk of redundancy.
This opportunity is open to internal and external applicants and registered applications of the Get Oldham Working scheme. However, where a meaningful shortlist can be drawn from internal applications in the first instance, and residents of Oldham subsequently, these applicants shall be given priority access to the vacancy in line with the Council’s Recruitment and Selection Policy.
Please state if you are an Oldham Resident or Registered to the Get Oldham Working Scheme in the Knowledge and Experience section of your application form.
Right to Work in the UK from 1st July 2021.doc
salary from
£26,421
contract
permanent
working hours
full time
application deadline
11 59 pm
5th May 2024
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